The order arrives by e-mail, the specification is counted in Excel, and the shop floor gets a different version
How much material an order will take is known after, not before. The timber stock by size and grade is known only to the storekeeper. The installation schedule lives apart from production, so a shifted order is noticed too late.
For joinery shops, window and door makers, builders of modular and timber-frame houses, pallet and packaging makers and furniture makers who work to order.
A day at a plant that works to order
The order is in the correspondence
The order arrives by e-mail or by phone. The specification is counted in an Excel sheet. The shop floor gets a different version from the one that stayed in the office.
Consumption is known afterwards
How much sawn timber an order used becomes clear when it is already finished. Nobody calculated it before production.
One person knows the stock
The storekeeper knows the timber stock by size and grade. When that person is away, nobody else can say it for sure.
Installation apart from production
The installation schedule lives in another sheet or calendar. When an order shifts on the shop floor, the installation crew finds out late.
Six steps — and what changes after each
- 01 / 06
The order in the system
The order is entered once. The customer, the deadline and the installation date sit with it.
What changesThe order no longer lives in e-mails and notes.
- 02 / 06
A specification from items
The specification is assembled from product items. Each item has its own materials and sizes.
What changesThe office and the shop floor work from one and the same specification.
- 03 / 06
Cutting calculation
From the specification the system calculates the cutting from sawn timber. You see which sizes and how much are needed.
What changesThe material an order needs is known before production, not after it.
- 04 / 06
Assembly by shift
Assembly is recorded in a shift. Every entry has an operator and an order.
What changesYou see what was assembled, by whom and in which shift.
- 05 / 06
Output units with a code
Every finished unit gets its own code. The unit is tied to its order.
What changesYou know what part of an order is ready and what is still on the shop floor. A shift in the schedule shows before the installation day.
- 06 / 06
Accounting stays
The accounting program stays as it is. Our system does not replace it.
What changesAccounting does not have to change the way it works.
Two panels — the order and the shift
- Customer and deadline
- with the order
- Items
- from products
- Materials
- by size
- Cutting
- calculated first
- Installation date
- with the order
- Operator
- on every entry
- Assembly
- by item
- Output units
- a code each
- Order
- ready or in work
The panels are schematic. They show what data the system holds, not any client's records. Real screens of our project and order system for ship repair are in the project description. SRC project and staff management system
Orders and hours in one system — SRC
SRC (Ship Repair Company) repairs ships. For this company we built a system in which projects, orders, tasks and staff are linked. Staff hours accumulate in tasks and are shown against the plan. From the hours and the rates the system calculates a provisional profitability for each project and order. The SRC system has no specifications, no cutting and no output units. Those are the steps we build for your plant.
Read the SRC project descriptionWhere we start and what you get
- First call
30 minutes online. You tell us how an order now travels to the shop floor and to installation. We explain how it can be tracked in a system.
- Week one
We come to the plant and walk the process on site — from the order to the finished unit. Then we settle the scope and name a price.
- Setup
We set the system up for your products, items and materials. You try it with your own orders, while daily work still runs the old way.
- After 4–6 weeks
The system works with real orders. Specification, cutting, assembly and output units happen in the system.
The timeline depends on how many products and workplaces have to be covered. We name the exact schedule after week one.
Questions asked before a decision
We already have an accounting program. Why another system?
The accounting program stays as it is. It knows invoices and the balance sheet. It does not know which specification went to the shop floor and what was assembled in each shift. Our system is the operational layer between the order and the finished product.
Our products are different every time.
That is why the specification is assembled from items. We set up the items and their materials for your products. A new order is a new combination of items, not a new spreadsheet.
We have no time for an implementation.
We do most of the work. We come over, go through the process on site, set up the system and train the staff. We implement step by step, so that production does not stop. From you we need a person who knows the process and can answer our questions.
What if you disappear?
After full payment, the source code and the intellectual property rights to the developed solution pass to the client. The data can be exported at any time. You choose the hosting — in Latvia, in the European Union or on your own server — so the system is not tied to one supplier.
Let's talk about your plant
A meeting in the calendar
Pick a time that suits you for a 30-minute online call. We will go through your process and answer your questions — no obligation.
Book a 30-minute callOr write to us
If you would rather not put a meeting into someone else's calendar, leave your contacts — we will get back to you on the next working day.